CITY OF LENOX

A regular meeting of the Lenox City Council was called to order by Mayor Douglas on January 09, 2023 at 5:30 p.m. at City Hall with the following council members answering roll call: Bowman, Tull, Zabel, Cruz and Nelson. Staff present was City Clerk, Dawne Bowman and City Administrator, Allison Kitzman; with visitor, Colleen Larimer.

Bowman made a motion to approve the agenda, seconded by Cruz, all ayes, motion carried. Tull made a motion to approve 12/12/22 meeting minutes, seconded by Cruz, all ayes, motion carried. Tull made a motion to approve the payment of bills, seconded by Zabel, all ayes, motion carried. Zabel made a motion to approve December 2022 Clerk Treasurer Report, seconded by Bowman, all ayes, motion carried.

At 5:30 PM Nelson opened the Public Hearing for Budget Amendment #1 FY23, seconded by Tull. There were no comments heard from the public. At 5:31 PM Bowman motioned to close the Public Hearing, seconded by Nelson, all ayes, motion carried.

Zabel made a motion to approve Resolution 23- 01 Adopting Budget Amendment #1 FY23, seconded by Nelson. Roll call votes- all ayes, motion carried.

Nelson made a motion to approve Resolution 23- 02 Setting Yearly Mileage Rate of $0.655 per mile, seconded by Tull, all ayes, motion carried.

Kitzman discussed the Shared Employee Program. As of 01/11/23, our current Shared Employee is resigning. Kitzman mentioned the City pays roughly $13,000 (without benefits) for this employee and the Lenox School receives funding in the amount of $30,000, in which they pay the City to have this employee 2 days per week. Kitzman discussed the concern of receiving quality applications that could possibly fill a full- time position with the City in the future due to the position not being a guaranteed position. Zabel stated that this is an inexpensive way to attract employees that could move into a possible full- time position for the City within a year. Mayor Douglas reported poor attitude from Shared Employee when working at the school vs. working for the City. Kitzman commented that if we don't post for this position, the City would need seasonal help with mowing and snow removal. It was the consensus of the council to post for the position to see what applicant base we receive; however, this position does not guarantee a full- time position with the City. Zabel made a motion to approve posting/advertising for the Shared Employee Program, seconded by Nelson, all ayes, motion carried.

Kitzman discussed the sanitary sewer for Agri- vision. The new building will be constructed just north of the current building and is slated to begin construction March 2023 with a completion date in 2024. This location will require an extension of the City's sewer and needs to be engineered. Zabel made a motion to approve Engineering Agreement with Snyder & Associates for Sanitary Sewer, seconded by Tull, all ayes, motion carried. Kitzman also mention that Agri- vision has volunteered to annex into the City.

Bowman made a motion to approve Resolution 23- 03 for 2022 Delinquent Accounts Natural Gas Write- Offs in the amount of $650.18 seconded by Zabel, all ayes, motion carried. $650.18 seconded by Zabel, all ayes, motion carried.

Nelson motioned to adjourn the meeting, Tull seconded, all ayes, motion carried. Meeting adjourned at 6:00 P.M.