City Council Regular Meeting Minutes

A regular meeting of the Lenox City Council was called to order by Mayor Pro Tem, Bowman on July 9, 2018 at 5:30 p.m. at City Hall with the following council members answering roll call: Bowman, Custer, Borland and Vogel; Ramsey was absent. Staff present were City Administrator, Allison Kitzman and City Clerk, Dawne Bowman. Other visitors were Joel Lamb, Jeff Godwin and Colleen Larimer.

Custer made a motion to approve the agenda, seconded by Borland, all ayes, motion carried.

Borland made a motion to approve 6/25/18 meeting minutes, seconded by Vogel, all ayes, motion carried. Vogel made a motion to approve the payment of the bills, seconded by Custer, all ayes, motion carried.

Borland made a motion to approve Special Events permit for the Lenox Rodeo Parade, seconded by Custer, all ayes, motion carried.

Custer made a motion to appoint Dennis Nelson to Planning and Zoning Board for term of 5 years, ending April 2023, seconded by Borland, all ayes, motion carried.

Vogel made a motion to approve Gronewold and Bell Accounting Firm to perform 2018-2020 annual examinations, seconded by Custer, all ayes, motion carried.

Custer made a motion to approve pay request #9 to CL Carroll in the amount of $198,633.97, seconded by Borland, all ayes, motion carried. Jeff Godwin with Snyder and Associates was present to give an update on the progress.

Vogel made a motion to approve SRF Draw Request #9 in the amount of $160,099.97, seconded by Borland, all ayes, motion carried.

Custer made a motion to approve CDBG Draw Request #10 in the amount of $38,534.00, seconded by Borland, all ayes, motion carried.

Custer made a motion to approve Change Order #2 for Storm Water Wetland Project-adjusting the acres of seeding and mulching in the amount of $1,550.00, seconded by Vogel, all ayes, motion carried.

Custer made a motion to approve Pay Request #1 (final) to JNC Construction LLC in the amount of $19,120.00 for Storm Water Wetland, seconded by Borland.

Borland made a motion to approve Pay Request #1 to Pro-Line Building Co. of Iowa in the amount of $51,840.55 for Neighborhood Center Building Addition seconded by Vogel, all ayes, motion carried.

There was a discussion held on the parking at 703 East Ohio. Stacey Strong was present to get permission to put gravel along the west side of Birch Street the length of the lot to allow for more parking. It was the consensus of the Council that they did not want to see that much gravel, as it would not look good if Birch Street was ever paved.

At 5:45 PM a Public Hearing was held to receive and update on the status of the WWTP Improvements Project funded by the Community Development Block Grant Program. Joel Lamb was present to update on the project, which is now 50% complete. There were no comments heard from the public. Custer motioned to close the Public Hearing at 5:50 PM, seconded by Borland, motion carried.

Strong offered possibly relocate the gravel to behind her shed along the alley, but was unsure of what she would actually gain by doing that. It was decided that Strong would get measurements for gravel, going in through the alley. This will be on the next agenda.

Ramsey entered the meeting at 5:55 PM.

There was a discussion held on Ordinance 378 Amending Parking Regulations with feedback from the public heard. Section 69.11 states no vehicles will be parked in a front yard, unless it's on a driveway. Kitzman stated that the goal is to eliminate vehicles parked in yards. Vogel mentioned a concern regarding enforcing these ordinances. Bowman agreed that enforcement seems to be a problem. Regarding Section 69.12, Vogel would like to talk to residents with campers and get their feedback prior to making any decisions on this. There was a discussion on where campers should be parked and if they should be parked on an improved surface. Ordinance 378 Amending Parking Regulations will be on the next agenda.

Ordinance 379 Amending Parking and Storage of Vehicles will be on the next agenda.

Custer made a motion to approve 2^nd reading of Ordinance 380 Amending Height of Grass, seconded by Borland, roll call votes-all ayes, motion carried.

Borland made a motion to approve 2^nd reading of Ordinance 381 Amending Sidewalk Regulations, seconded by Ramsey, roll call votes-all ayes, motion carried.

Custer made a motion to approve waiving 3^rd Reading of Ordinance 380 Amending Height of Grass, seconded by Borland, roll call votes-all ayes, motion carried.

Bowman made a motion to approve waiving 3^rd Reading of Ordinance 381 Amending Sidewalk Regulations, seconded by Ramsey, roll call votes-all ayes, motion carried.

Custer moved to adjourn the meeting, Vogel seconded, all ayes, motion carried. Meeting adjourned at 6:25 P.M.